Chairing A Meeting For The First Time

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Chairing a meeting for the first time.

Why meetings may be ineffective. Make sure you are clear about what needs to be achieved. Chairing a meeting for the first time may feel onerous. It is vital to ensure that the agreed action points are completed within the agreed time and prior to the next meeting.

Of course being a chair here means that you re the person in charge of conducting the meeting not a piece of furniture. Monitor and evaluate how successful they prove to be in your meetings. Start and finish the meeting on time. Inappropriate style of leadership i e the chairperson dominates and.

Open a meeting or a conference call by greeting everyone and introducing yourself. Discuss the upcoming meeting with your attendees. The idea is to implement only the ones you think your group needs. There are many reasons why meetings are not effective some of these include.

First of all you need to plan and prepare for your meeting. Here are eight common meeting procedures to get you started. Start with a few basic rules. Do this with the objectives of the meeting in mind.

A group can take a while to get used to the meeting rules you ve agreed. The meeting lacks a clarity of purpose i e the aims and objectives are not clearly defined. Remember you will need to remind people of the meeting rules at each meeting. The meeting is unnecessary and revolves around discussion of trivial issues thus wasting members valuable time.

The follow up to the meeting is just as important as the meeting itself. I m michelle carter project manager at antiveo and i ll be chairing the meeting today. When you learn that you ll be chairing an upcoming meeting one of the first things you should do is to spend a little time talking to the people who will be attending especially high ranking or important people. The first point of any regular meeting that you chair should be to ask those responsible to report back on their progress from the previous meeting.

If it doesn t work perfectly first time keep on trying.